Admin

Personal Assistant

About the Role

A personal assistant (PA) to the Managing Director (MD) managing schedules, handles communications and correspondence, coordinates meetings and travel, and provide administrative support for projects and documents. The role requires strong organizational skills, discretion, and the ability to act as a gatekeeper, liaising with internal and external stakeholders while handling confidential information.

Key Responsibilities

  • Manage the MD's calendar, schedule meetings, and handle appointments.
  • Act as a gatekeeper, filtering and managing phone calls, emails, and other correspondence on behalf of the MD.
  • Take minutes at meetings and track action items.
  • Arrange all aspects of travel, including flights, accommodation, and itineraries.
  • Organize and coordinate events, such as conferences, meetings, and corporate functions.
  • Meet and greet visitors and manage logistics for events.

Qualifications & Experience

  • A bachelor's degree in business administration, communications, or a related field is often preferred, although equivalent experience is sometimes accepted.
  • Prior experience in an executive assistant or senior administrative role is highly valued.
  • Additional certifications in administration can be advantageous.

Hard and technical skills

  • Excellent command of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential
  • These include advanced calendar management, document preparation, travel coordination, expense reporting, and meeting minute-taking.
  • The ability to conduct research is often a required skill.
  • Exceptional verbal and written communication skills are crucial for drafting correspondence and interacting with internal and external stakeholders.
  • These are critical for prioritizing tasks, managing the MD's time, and handling a demanding workload.
  • The ability to handle sensitive information with a high degree of professionalism and discretion is non-negotiable.
  • A professional ability to remain calm under pressure are essential.

Applicant must have a current passport and visa allowing travel to and from Australia.

If you are a seasoned Professional with experience and a proven track record of success, we invite you to join our team. Please submit your resume, cover letter, and portfolio showcasing your relevant experience and accomplishments to recruitment@dokonapapua.com. We look forward to hearing from you

Send your application to: recruitment@dokonapapua.com

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We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business need. An attractive remuneration package will commensurate with qualifications and experience. Other relevant details will be shared with the successful candidate.